Synqyo User Guide

Overview

Synqyo helps you find the perfect meeting time. Create an availability poll, invite participants, and everyone marks when they are free — Synqyo highlights the slots that work for the whole group.

1. Create a poll with your date range and time settings.
2. Add participants — registered users, email invitees, or guests.
3. Share each personal link and collect responses.
4. Pick the slot where availability overlaps.

Create a poll

On the dashboard, tap the + icon in the top bar to open the form below.

Fill the fields top to bottom — here is what each one changes:

1. Poll Title * — the name participants recognise (e.g. "Team sync – July"). Required.
2. Display Mode — choose Week to poll specific time slots, or Days to poll whole days.
3. Start Date * / End Date * — the date window shown to participants.
4. Slot duration (hours) — how long each candidate meeting lasts; it sets the size of a selectable block.
5. Hours — restrict the day to a working range. Leave it as 00:00–24:00 for the full day, or add ranges (e.g. 09:00–17:00) to hide nights.
6. Show other participants' responses — when on, everyone sees the group's availability; turn it off for a blind poll.
7. Open link registration — turn on to let anyone with the link self-join as a guest.
8. Participants — add a row per person with a Name * and optional Email. If you enter an email, Synqyo sends the invitation automatically.

Press Create at the bottom to save the poll and return to the dashboard.

Tip — with Open link registration on, you can set a maximum number of guests who may join through the shared link, or leave it unset for unlimited guests.

Poll options

Display Mode

Week polls specific time slots within each day; Days polls whole days only.

Hours

Limits the selectable part of the day. Default is the full day (00:00\u201324:00); narrow it to your working hours to hide the rest.

Show other participants' responses

When on, participants see the group's availability. Turn it off for a blind poll.

Open link registration

Lets anyone with the shared link self-join as a guest, up to an optional maximum.

Breaks & barriers

Under Advanced options when creating a poll or booking, you can carve out time that should never be offered — a lunch break, weekends, a single blocked afternoon, or a multi-day closure. There are two kinds, and the difference only matters when a meeting is longer than one slot.

Break — a pause

A long meeting is allowed to span over a break and carry on afterwards. Think of a lunch hour: a 2-hour meeting starting at 12:00 can pause over 13:00–14:00 and finish later. The break simply shows up as a gap.

Untrepassable — a wall

A meeting can never cross a wall. If its duration would run into an untrepassable period, that starting time is removed entirely. Use this for hard boundaries you must respect.

In both cases, a slot that begins inside a blocked period is never selectable. The off-hours behaviour toggle decides whether the hours outside your working range act as pauses (breaks) or as walls (untrepassable) — walls is the default.

Ways to describe blocked time

When you add a break or barrier, you choose one of these patterns:

Hour range

A band of hours on chosen days — e.g. weekdays 13:00–14:00 for a daily lunch break. You can pick every day, weekdays, weekends, or a single weekday.

Days of the week

Blocks entire days — e.g. Saturday and Sunday — for their full 24 hours.

Date & time range

A one-off span between an exact start and end — e.g. 3 Aug 14:00 → 5 Aug 09:00. Unlike an hour range it ignores the weekday and covers continuous time, so it can cross midnight and run across several days. Ideal for a conference or a holiday shutdown. The end moment itself stays available.

Tip — you can mix several patterns. For example: a daily lunch break, a "no Friday afternoons" wall, and a date & time range wall for a two-day office closure, all on the same poll.

Share & responses

On the dashboard, tap the ⋮ menu on a poll card to open its details. This panel lists every participant with their personal invite link.

• Use the copy icon next to a name to grab that person's unique link.
• Participants with an email receive their invitation automatically; guests get a private token link — no account needed.
• As responses arrive, the response count on the dashboard card (e.g. 2/3) goes up and overlapping availability is highlighted.

About bookings

A booking is like a poll, but instead of finding one time that suits the whole group, each invitee ends up tied to their own time slot — perfect for interviews, office hours, or appointment sign-ups. You are always the organiser and never take a slot yourself.

There are two ways a booking can work — you pick one when you create it:

Collect availability, then assign

Invitees mark every time they are free (they never see each other). You then hand each person a single slot yourself. Best for 1:1 interviews and office hours.

First-come-first-served

Invitees book a slot directly, and each slot fills up until it is full. Best for class sign-ups and appointment grids. Names stay private.

Create a booking

From the dashboard, open the + menu in the top bar and choose New booking. The form is much like a poll, with a couple of booking-specific choices.

1. Title * — the name invitees recognise (e.g. "Thesis defense slots"). Required.
2. Start / End date and Hours — the window offered to invitees, exactly like a poll.
3. Appointment length — how long each slot lasts. A booking shows one cell per appointment (not 15-minute sub-cells), so the length sets the size of each bookable slot.
4. Booking style — choose Collect availability, then assign or First-come-first-served. This choice is required.
5. Max people per slot and Max slots per person — shown only for first-come bookings: how many invitees may share one slot before it shows as full, and how many slots a single person may grab.
6. Invitees — add a row per person with a name and optional email, just like a poll. You are never added as a bookable participant.

Press Create to save and return to the dashboard, then share each invitee's link the same way you share a poll.

Assign slots

For a collect-then-assign booking, once invitees have marked when they are free you open the booking and switch to the assignment view to pin each person to a slot.

1. Choose the person you want to schedule (from the list or drawer).
2. Click a free cell to assign them that slot. Click it again to clear it.
3. The grey shading shows where people are available, so you can avoid clashes at a glance.
4. When you are happy, confirm your selection. No email is sent automatically — you can copy the appointment details (and a calendar link) to share with each person yourself.

Privacy — invitees never see each other's names or availability; only you, the organiser, see the full picture.

First-come booking

In a first-come-first-served booking, invitees book their own slot directly — no assignment step needed. Each slot fills up until it reaches the capacity you set.

• Invitees open their link and simply tap a free slot to book it.
• Each slot shows how full it is; once it hits the max people per slot you set, it locks and shows as full.
• The max slots per person limit stops anyone booking more than their share.
• As organiser you can still open the booking to review who booked what and rearrange if needed.

Tip — set max people per slot to 1 for exclusive appointments, or higher for group sessions like workshops.

About guests

A guest is a lightweight participant you create and control — ideal for someone without a Synqyo account. Guests respond through a private link, and you manage them from one place.

Note — a guest can later claim their profile and turn it into a full account, keeping all their poll history.

Create a guest

Open the side menu (the person icon → Profile, or the drawer) and choose Manage Guests. On that page, tap the circular person-add button in the bottom-right corner to open the dialog below.

1. Name * — how you'll recognise the guest. Required.
2. Email (optional) — add one so Synqyo can email their invitation for you.
3. Language — the language their invitation and pages will use.
4. Press Create. Synqyo generates a unique guest ID and a private invitation link — copy it and share it.

Tip — while building a poll you can also add an existing guest directly as a participant.

Manage guests

The Manage Guests page lists everyone you've created. Each row shows the guest's name, their unique guest ID, and a coloured status dot (green = active, orange = expiring, red = deactivated).

Tap a row to expand

Reveals the email, creation and expiry dates, poll count and last access.

Edit email (pencil)

Add, change, or remove a guest's email address.

Delete (trash)

Deactivate a guest. They no longer appear in new polls, but their history is kept.

Restore

Shown on deactivated guests — brings them back with history intact.

Refresh (top bar)

Reload the list after changes.

Reminder — deleting a guest is reversible; use Restore to undo it.